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Office 2007 and My SharePoint Sites

29 November, 2007 (03:07) | SharePoint | By: Paul Liebrand

In previous posts I have discussed the concepts around the MOSS 2007 Membership functionality (see the Office 2007 and User Memberships post). This post talks about the location of the My SharePoint Sites and how it gets populated. Once again, the My SharePoint Sites functionality is new to Office 2007 and requires you establish your My Site prior to it actually functioning.

Location of My SharePoint Sites

The My SharePoint Sites folder gets created by any of the Office 2007 applications. The folder can be found in the following location:

C:\Documents and Settings\<Username>\Local Settings\Application Data\Microsoft\Office\

What populates the My SharePoint Sites folder?

The Office 2007 application suite is responsible for populating this folder. It will populate it based on what member groups you belong to within your SharePoint environment. Office will update this location once a day the first time you launch an Office 2007 application.

You can force an update of this location by deleting the following registry key:

HKCU\Software\Microsoft\Office\12.0\Common\Portal\LinkPublishingTimestamp

If you delete that above key and simply restart one of your Office applications, it will repopulate that folder based on what it thinks you are a member of.

Thanks,

Paul Liebrand

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  • Rich

    I am trying to have a place where we (IT) control the content. We want to publish the links and have nothing else get added. My first attempt was My Network Places. I could clear it, populate it, but even though I used the group policy “Do not add shares of recently opened documents to Network Locations” and then I even added another key (HKEY_LOCAL_MACHINESOFTWAREMicrosoftWindowsCurrentVersionpoliciesExplorer]”NoRecentDocsNetHood”=dword:00000001)
    The end result is still unwanted links popping up in My Network Places.

    So now I am trying My Sharepoint Sites. But it appears to have the same autopopulate characteristics. Is there any way to have a few links for the users to their document libraries without having everything they browse to automatically show up?

  • Rich

    I am trying to have a place where we (IT) control the content. We want to publish the links and have nothing else get added. My first attempt was My Network Places. I could clear it, populate it, but even though I used the group policy “Do not add shares of recently opened documents to Network Locations” and then I even added another key (HKEY_LOCAL_MACHINESOFTWAREMicrosoftWindowsCurrentVersionpoliciesExplorer]”NoRecentDocsNetHood”=dword:00000001)
    The end result is still unwanted links popping up in My Network Places.

    So now I am trying My Sharepoint Sites. But it appears to have the same autopopulate characteristics. Is there any way to have a few links for the users to their document libraries without having everything they browse to automatically show up?

  • Rich

    I am trying to have a place where we (IT) control the content. We want to publish the links and have nothing else get added. My first attempt was My Network Places. I could clear it, populate it, but even though I used the group policy “Do not add shares of recently opened documents to Network Locations” and then I even added another key (HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Windows\CurrentVersion\policies\Explorer]”NoRecentDocsNetHood”=dword:00000001)
    The end result is still unwanted links popping up in My Network Places.

    So now I am trying My Sharepoint Sites. But it appears to have the same autopopulate characteristics. Is there any way to have a few links for the users to their document libraries without having everything they browse to automatically show up?

  • Gus Curran

    But is there a way to populate those My Sharepoint Sites with sites a person is not a member of? We are using the Member group as the group or the main team- and everyone else goes in Visitors group. But sometimes, an enduser would want a site listed in My Sharepoint Sites, even if they are not a member, because they have been giving read/write access to some of the document libraries.

  • Gus Curran

    But is there a way to populate those My Sharepoint Sites with sites a person is not a member of? We are using the Member group as the group or the main team- and everyone else goes in Visitors group. But sometimes, an enduser would want a site listed in My Sharepoint Sites, even if they are not a member, because they have been giving read/write access to some of the document libraries.

  • Gus Curran

    But is there a way to populate those My Sharepoint Sites with sites a person is not a member of? We are using the Member group as the group or the main team- and everyone else goes in Visitors group. But sometimes, an enduser would want a site listed in My Sharepoint Sites, even if they are not a member, because they have been giving read/write access to some of the document libraries.

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  • Mleckman

    Paul,
    Your path above to the location of the MySharePoint sites is not the same in windows 7. I am having issues with not only the my site icon but the sharepoint sites not populating. Any feedback would be appreciated. I have deleted the REg key too many times to count now. I've also tried resetting the Web folders services.
    thanks

  • http://www.paulliebrand.com Paul Liebrand

    You might want to download my GetUserPublishLinks utility. This will connect to SharePoint directly via a SharePoint URL and retrieve a listing of URLs SharePoint believes you have access too. Once it has the list, it will attempt to make a web request to each one to determine if it is still valid or not. See this post for more information http://paulliebrand.com/2009/08/25/publishing-links-to-office-2007-without-enabling-my-sites-in-sharepoint/ or you can download the utility from my Skydrive account http://bit.ly/bkvuci.

    This utility will at least tell you if you are having a SharePoint problem or a client problem.

    Thanks,

    Paul

  • Mike Zachry

    Paul, have you had any luck with Office 2010 and Member Sites automatically updating? I’ve not been able to get it to work or find any articles that talk about it.

  • Mike Zachry

    Meant to include that I’m trying to get memeber sites from MOSS 2007

  • Eric Riehl

    I’m trying to do the same thing – just migrated our 2007 teams sites and my sites to a new 2010 farm via database attach and changed the URL of our teamsites (host header). All our users’ MyMemberships are still pointing to the old URL. No idea how to clear these out and have SharePoint refresh with new URLs. Help!

  • Guest

    The thing here to know is that opening Office 2007 will update from the …/12/… items in the registry and Office 2010 updates from the …/14/… registry items. So to get to the point, if you have SharePoint 2007, then you will have to open Office 2007 to get the My SharePoint Sites to update and Office 2010 to do the same with SharePoint 2010. 

    Anything Office will push the update. I have SharePoint 2010 but only have Office 2007. I have been using Microsoft Office Picture Manager 2010 to update My SharePoint Sites.

  • Mleckman

    Hey Paul, (only 10 months later!!!) Tried your utility but I get an error everytime “There was an error accessing the specified My Site” even though I copied and pasted the mysite URL. Any ideas?
    thanks for being a tremendous sharepoint resource

  • Mleckman

    Hey Paul, (only 10 months later!!!) Tried your utility but I get an error everytime “There was an error accessing the specified My Site” even though I copied and pasted the mysite URL. Any ideas?
    thanks for being a tremendous sharepoint resource

  • Mleckman

    ok Figured it out. had to take the Default.aspx off the end. BTW, could you please show me the exact location of the “MySharepoint SItes” folder in Win7?

  • Mleckman

    ok Figured it out. had to take the Default.aspx off the end. BTW, could you please show me the exact location of the “MySharepoint SItes” folder in Win7?

  • Mleckman

    Ok the results are here. Can you please explain why the 2 at the bottom are red.

  • Mleckman

    Ok the results are here. Can you please explain why the 2 at the bottom are red.

  • Mleckman

    Ok the results are here. Can you please explain why the 2 at the bottom are red.

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